Industries & Operations
Member of the Institute of Financial Accountants
RMail specializes in security and compliance with its top-rated email encryption, auditable proof of privacy compliance, secure large file sending, and certified e-delivery services.
RMail runs elegantly inside Microsoft Outlook and Office 365, Gmail, and web browsers, providing
one-click options for
accounting professionals and their staff to add simple to use security, encryption, and
certified email services to
their normal workflow.
RMail Customers with a Microsoft email offering with Office 365 (e.g. E3 or E5) choose RMail
for its email encryption because of the elegant user experience, especially for the
recipient, and for the Registered
Receipt proof of compliance and tracking record.
Some of the most popular services for accounting professionals are:
Email encryption for privacy compliance
automatically delivers email in a unique way to each recipient, creating the simplest user
experience for the recipient
while returning auditable proof of privacy and compliance to the sender– going far beyond basic
TLS and link-retrieval
systems. RMail includes different levels of encryption for when it is important to keep messages
private from the
recipient’s email administrator or email systems like Gmail, and others who may otherwise have
access to their email.
RMail transmission encryption is most popular among accounting professionals when
communicating financial statements,
pre-audit details, tax information and other financial data that is strategic to the client.
RMail message-level
encryption is most popular when communicating confidential financial information that is
very sensitive that the client
might not want email administrators or others in the company to have access to.
Registered Email™ certified e-delivery tracking and proof with optional
encryption
provides advanced open and delivery tracking and proof, with timestamped proof of original
content legally delivered. It
returns to the sender a court-admissible timestamped Registered Receipt email without requiring
any action or setting at
the recipient level.
Registered Email proof is most popular when a sending accounting professional wants
audit-ready proof of timestamped
content delivered, when submitting disclosures, opinions, or deadline information of
consequence.
Registered Email proof with encryption is most popular when the sender wants audit-ready
proof of fact of encrypted,
privacy compliant delivery.
RMail Secure File Share One-Time-Box™
— RMail provides privacy compliant secure file sharing. Senders can easily attach and track up
to 1GB of files from
Outlook or the RMail Web app and send them securely to any recipient with encryption and
configurable self-purging
options (from 1 to 90 days) in a one-time online storage box that eliminates the risk of
download recipients being able
to see the sender’s cloud storage file structure.
RMail Secure File Sharing is most popular when sending accounting files, QuickBooks files,
tax preparation, and
pre-audit and financial review files.
RSign® eSignature
are the simplest to use, most affordable full featured web-based electronic signature service.
RSign makes it easy for
signers to complete and sign documents using any desktop or mobile web browser in an intuitive,
guided signing process.
RSign is the easiest way to obtain client signatures on tax statements, eSign
verifications, and other information
filled into forms sent by email or posted on websites, with the completed form compiled as a
PDF record and with options
to automatically back-fill form data into the accounting information management system.
RMail Gateway Secure Send™
makes it easy to automate and ensure HIPAA and PII compliant and auditable encrypted email in
all outbound email or for
certain messages based on message content, senders, recipients, or patterns inside messages.
RMail Gateway is popular among IT staff as a simple way to automate encryption from certain
senders, to certain
recipient domains, based on message content or content patterns like client personal social
security and financial
statement related numbers, or by adding a “#” or another indicator in the subject of mobile
device email.
Right Recipient™
reduces risk of sending an email to the wrong person based on Outlook auto-complete address
functions. Right Recipient
provides an extra check to prevent inadvertent emails being sent to similar names and while
checking the address,
recommends other options such as encrypting email.
Right Recipient is useful all professions that send critical client information to external
parties; in particular those
using Outlook address auto-complete functions. This service is provided in partnership with
cleanDocs from DocsCorp.
Nick Hawke, Chief Executive Officer, Association of Professional Compliance Consultants (APCC), in the Foreword of the report, remarked, “This paper marks a significant contribution to the GDPR compliance debate, by providing a robust assessment of the concerns and a powerful methodology to guide practical compliance. It also offers useful parameters that an organization should consider in its selection of an appropriate solution and a perspective on several of the leading offerings.” The report states that GDPR defines what is to be achieved rather than how the requirements should be fulfilled. Consequently, it does not state a requirement to use a specific method of encrypting email, but it does require the handler of consumer non-public and personal information to maintain not only privacy of that information, but also the ability to demonstrate compliance with the privacy requirements. These requirements are discussed in detail in GDPR Article 5 Clause 1(f) and 2, and Article 32 Clause 1(a) and 1(d) which focus on the requirement to protect personal data during transmission with the ability to demonstrate fact of protection of personal data. (Guide available upon request.)
RMail® email encryption and secure file sharing, and RSign e-signatures provide simple to use and automated privacy for compliance with privacy standards internationally, including GDPR, and other state and country regulations protecting personal private information.
