Watch full video of Brandon Haines discuss RMail at Optimize!2020.
CTO, Dickinson Law
RMail runs elegantly inside Microsoft Outlook and Office 365, providing
one-click options for lawyers and their staff to add simple-to-use security, encryption, and
services to their normal workflow.
RMail Customers with a Microsoft email offering with Office 365 (e.g. E3 or E5) choose RMail email encryption because of its elegant user experience, especially at the recipient, and for the Registered Receipt proof of compliance and tracking record.
All-in-one Messaging Solution for Legal Professionals
Legal professionals know the importance of evidence, confidentiality, and timeliness, as these are mandatory for success in their field. RMail empowers attorneys and other legal professionals with messaging tools that help in this regard, providing legal proof of delivery, the ability to send encrypted email privately, and the convenience of shifting important correspondence to email. RMail even includes electronic signature capabilities, so legal professionals can get legally binding signatures on agreements, contracts and other documents, electronically. In a field where time is measured by billable hours and filing deadlines, legal professionals can save time and money by using RMail to:
The Power of Proof
When filing deadlines need to be met or when disputes arise concerning “who said what when,” proof matters. Legal firms and attorney offices of all sizes use RMail for business-critical communication with clients, opposing counsel, judges, and more — knowing that RMail provides all the proof they need. With RMail’s Registered Receipt email record, you’ll get certified evidence of compliance with every RMail message you send, proving delivery, time of delivery, and exact message content. RMail complies with privacy rules governing transport of Personally Identifiable Information (PII), while cutting costs and improving client satisfaction. The Registered Receipt™ record provides court-admissible evidence of delivery and is considered an acceptable form of notice as defined by regulators.
Main Features for Lawyers and Corporate Counsel
Email encryption automatically delivers email in a unique way to each
recipient, creating the simplest user experience for the recipient
while also returning auditable proof of privacy and compliance to the sender — going far beyond
basic TLS and
link-retrieval systems. RMail includes different levels of encryption for when it is important
to keep messages private
from recipient’s email administrators and others inside their organization.
RMail transmission encryption is most popular among estate wealth management, estate planning and tax lawyers. RMail message-level encryption is most popular among corporate and transactional lawyers.
Registered Email™ certified e-delivery tracking and proof provides advanced
open and delivery tracking and proof, with timestamped proof of original content legally
returns to the sender a court-admissible timestamped Registered Receipt email without requiring
any action or setting at
the recipient level.
Registered Email proof is most popular among litigation and corporate governance law professionals.
File Share One-Time-Box™ — RMail provides more secure file sharing. Senders can
easily attach and track up to 1GB of files from Outlook or RMail
Web and send them securely to any recipient with encryption and configurable self-purging
options (from 1 to 90 days) in
a one-time online storage box that eliminates the risk of download recipients being able to see
the sender’s cloud
storage file structure.
RMail File Sharing is most popular among litigation professionals.
Impostor Protection™RMail for Outlook includes patent pending Anti-Whaling
technology that prevents targeted ‘spear-phishing’ detection
specifically designed to prevent Business Email Compromise and CEO Fraud impostor email and
other lures. RMail Wire
Fraud Protection™ is a specialized message encryption that is triggered based on
message content that contains information related to bill
payments, invoices, or wire transfers.
Email impostor protection and wire fraud protection is most popular among real estate and transactional law professionals and their staff.
SideNote®– RMail SideNote service makes it easy to append a private “sticky
note” to a copied or blind copied recipient, so they
have context as to why they were copied.
SideNote is most popular among law professionals organized with client teams.
RSign® e-signatures are the simplest, most affordable full featured web-based
electronic signature services. RSign makes it easy for signers
to complete and sign documents using any desktop or mobile web browser in an intuitive, guided
RSign Lite is the easiest way litigators obtain client signatures on declarations, verifications, engagement letters and agreements. RSign Advanced functions are preferred for repeated use of similar forms.
RMail Gateway Secure Send™ makes it easy to automate encrypting, tracking and
proving e-delivery, and/or retaining an audit privacy compliance
record for all outbound email or for certain messages based on message content, senders,
recipients, or patterns inside
RMail Gateway is popular among IT staff as a simple way to automate encryption from certain senders, to certain client domains, or by adding a “#” or another indicator in the subject of mobile device email.
Right Recipient™ reduces risk of sending an email to the wrong person based on
Outlook auto-complete address functions. Right Recipient
provides an extra check to prevent inadvertent emails being sent to similar names and, while
checking the address,
recommends other options such as email encryption.
Right Recipient is useful for all law professions that send critical client information to external parties; in particular those using Outlook address auto-complete functions. This service is provided in partnership with cleanDocs from DocsCorp.
Metadata Cleaning reduces risk of sending documents with potentially
embarrassing document history information visible in addition to who
edited what part of the document when and with what changes. For critical document exchanges, be
aware that your
recipient may have more sophisticated document history detectors, so don’t rely on Microsoft
Office metadata cleaning
for your important exchanges.
Deep metadata cleaning is useful for all transactional and litigation professions that send critical client information to external parties. This service is provided in partnership with cleanDocs from DocsCorp.
R-PDF Tools adds all of the advanced PDF editing, security, redacting and
protecting, compiling, and document manipulation functions
you will ever need, along with options to one-click send the PDF with RSign e-signature options
and RMail encryption,
tracking, and certified e-delivery proof, for PDF files up to 1 GB per send.
R-PDF combines RMail, RSign, and Docscorp’s award winning PDFdocs product.
CTO, Helmer Legal
Read more about this customer success story.
Security and E-Sign Automation
RSign® speeds client business with e-signatures. RSign® provides feature-rich and affordable,
secure e-signature and
digital forms automation to staff which reduces time needed for anything lawyers, counsel, or
contract staff need to get
RMail Gateway is connected to the outbound email steam using a smart host connection from Office 365, and content automation rules automate the conversion of certain messages into RMail encrypted email messages. The RSign® web interface is used to streamline and automate the e-sign process with sales and services forms.
Law Partner at Jeffer Mangels Butler & Mitchell LLP in The Corporate Counsel Guide.
Proof of E-Delivery
“The RPost services satisfied the evaluation requirements with a score that was more than double the score of the closest comparable technology and service provider. More importantly, RPost was the only solution that satisfied all seven legal requirements essential to yield a legally valid and court admissible record with high evidential weight as to the official time a notice was sent, received, and the content of the notice cover and attachments. This protects the sender’s organization in the case where time, receipt, notice content, or notice compliance is challenged by the recipient. The RPost service is the provider of choice for converting legal and contract notices to electronic delivery. Additionally, the RPost service includes advanced email encryption options and functionality for obtaining recipient electronic signatures on contracts attached to email, as an all-in-one package,” adds Gibson, in the Jeffer Mangels Butler & Mitchell LLP “The Corporate Counsel Guide”.
RMail® email encryption provides simple to use and automated privacy compliance for HIPAA, GDPR, and other state and country regulations protecting personal private information, returning auditable proof of privacy compliance in the form of a Registered Receipt™ email record for each message sent. Different industries have different requirements for proof of delivery of legal notices, with Registered Email™ services relied on internationally for the highest evidential and court admissible electronic record of proof of delivery, content, and timestamp.