RPost

We’re not just securing email and e-signing.

We’re helping Eclipse ensure its Proclaim software empowers legal clients through streamlined processes that instill peace of mind.

And we’ve been with them since 2019.

RMail and RSign. For Law Firm Operations. Law Practice

RMail & RSign
  • Industry

Law

  • Sector

Law firms. Provider of Case Management, Practice Management, Matter Management and Process Management Software

  • Geography

United Kingdom

  • Platform

RMail and RSign

Primary Use

RMail Registered Email e-delivery proof replacing receipt and certified mail. RMail encryption for privacy, compliance, and security. RSign to e-sign contracts remotely.

opening quote

Our integration with RMail will enable even better data security for law firms and their clients. With information security becoming increasingly important, the ability to seamlessly send and receive encrypted emails will prove invaluable.

closing quote
Karen Fitzgerald-McKay Corporate Brokers, An Acturis user

Mick Thompson

Technical Director, Proclaim Legal Systems, a Capita company

Main Benefit

Eclipse by Proclaim is configured to send important legal notices using the RMail Registered Email™ service to reduce cost and ensure a connection with clients, with RMail email encryption options. Proclaim also uses RSign to conduct remote e-signing of contracts. These create automated, evidentiary, and paperless processes. They cuts mailing cost and administrative time significantly.

Proclaim reports the main benefits of RMail and RSign are:

1. More security reduces risks. More security automation simplifies life for IT staff. RMail makes security automation services easy and automated, reducing risk. RMail Gateway™ automates encryption based on message content. RMail encryption automatically detects the simplest, most secure method of transmission, and dynamically adjusts for the best recipient experience. RMail Anti-Whaling™ automatically alerts staff when email senders pose as executives, attempting to trick staff into exposing sensitive data, or worse, paying fake invoices and sending the email impostor money.

2. Assurance of privacy compliance with email encryption simple enough that people enjoy using it. RMail® email encryption is so easy, especially for the recipient, that it encourages use and thereby reduces risk of data breaches or privacy enforcement actions. Not all encryption services are the same; others are too burdensome and, as a result, are little used and therefore increase risk (from non-use or circumvention of use). With today’s more sophisticated privacy regulations, and hacker tactics, encryption is essential. RMail makes it easy, enjoyable, automated.

3. Peace of mind, end-user visibility of successful delivery for important messages, with proof. RMail® Registered Email™ services makes delivery and open tracking visible to the sender, providing assurance and peace of mind that important email was successfully delivered. This is returned in the self-authenticating Registered Receipt™ e-record, making it easy to resolve disputes – as easy as forwarding this receipt to any questioning party. The receipt is a self-contained forensic record, eliminating the need to scour server logs to try to investigate and present delivery evidence.

4. Cost savings with less paper, mail, postage, and administrative time. RMail® Registered Email™ and RMail e-signature services replace printing, postage (first class, receipt, and certified mail), scanning, faxing, administrative work and other hard costs. Businesses can send required notices with proof of content delivered and timestamped. Users can easily send agreements for recipient electronic signoff or easily e-sign documents that they receive, thus saving wasted time, cost, and other drains on your business.

Automation

Eclipse uses RMail and RSign integrated into its process management systems. This makes it easy and automated for staff to send email with a returned proof of e-delivery record or an e-signed agreement. For each message sent, a Registered Receipt email record is automatically returned providing proof of e-delivery compliance.

Eclipse by Proclaim is the UK’s leading provider of Case Management, Practice Management, Matter Management and Process Management Software. Our Proclaim software solution is used by over 25,000 professionals in a vast range of sectors, incorporating legal, Alternative Business Structures, commercial, Government and charitable.

Tradenames are owned by the named company. Service benefit is summary, not intended to be a case study.RPost technology is patented. RMail, RSign, and RPost are trademarks owned by RPost.