Operations

We’re not just securing email and e-signing.

We’re helping Zola Suite ensure its software empowers legal clients through streamlined processes that instill peace of mind.

And we’ve been with them since 2018.

RMail®. For Law Firm Operations. Law Practice

Industry
Law
Sector
Law Firms. Provider of Practice Management and Process Management Software
Geography
United States
Platform
RMail®

Primary Use

RMail® Registered Email™ e-delivery proof replacing receipt and certified mail. RMail® encryption for privacy, compliance, and security.

Watch Liz Trincone’s full panel session at OPTIMIZE!™ 2021.

I love it. I think that [RMail] offers a level of control that most of us have never had before, especially with the emerging threats of ransomware and phishing attacks.

Liz Trincone

Client Advisor, Zola Suite

Zola Suite’s RMail integration truly brings next generation capabilities to Zola’s email client. With the click of a button, attorneys can now send encrypted emails without leaving Zola Suite and access court-admissible proof of email content delivered, time-stamped and recorded automatically associated with its client matter.

Fred Cohen

CEO, Zola Suite

Main Benefit

Zola reports the main benefits of RMail® services as assurance of client privacy, peace-of-mind with legally valid and court-accepted proof of email delivery, simple e-signatures, and cost savings with reduced paper, courier, administrative time, and postage.

Zola Suite reports the main benefits of RMail® are:

  • More security reduces risks. More security automation simplifies life for IT staff. RMail® makes security automation services easy and automated, reducing risk. RMail® Gateway™ automates encryption based on message content. RMail® encryption automatically detects the simplest, most secure method of transmission, and dynamically adjusts for the best recipient experience. RMail® Anti-Whaling™ automatically alerts staff when email senders pose as executives, attempting to trick staff into exposing sensitive data, or worse, paying fake invoices and sending the email impostor money.

  • Assurance of privacy compliance with email encryption simple enough that people enjoy using it. RMail® email encryption is so easy, especially for the recipient, that it encourages use and thereby reduces risk of data breaches or privacy enforcement actions. Not all encryption services are the same; others are too burdensome and, as a result, are little used and therefore increase risk (from non-use or circumvention of use). With today’s more sophisticated privacy regulations, and hacker tactics, encryption is essential. RMail makes it easy, enjoyable, automated.

  • Peace of mind, end-user visibility of successful delivery for important messages, with proof. RMail® Registered Email™ services makes delivery and open tracking visible to the sender, providing assurance and peace of mind that important email was successfully delivered. This is returned in the self-authenticating Registered Receipt™ e-record, making it easy to resolve disputes – as easy as forwarding this receipt to any questioning party. The receipt is a self-contained forensic record, eliminating the need to scour server logs to try to investigate and present delivery evidence.

  • Cost savings with less paper, mail, postage, and administrative time. RMail® Registered Email™ and RMail e-signature services replace printing, postage (first class, receipt, and certified mail), scanning, faxing, administrative work and other hard costs. Businesses can send required notices with proof of content delivered and timestamped. Users can easily send agreements for recipient electronic signoff or easily e-sign documents that they receive, thus saving wasted time, cost, and other drains on your business.

Automation

Zola Suite uses RMail® integrated into its process management systems. This makes it easy and automated for staff to send email with a returned proof of e-delivery record or an e-signed agreement. For each message sent, a Registered Receipt email record is automatically returned providing proof of e-delivery compliance.

Zola Suite enforces organization, streamlines workflow and facilitates collaboration by incorporating best-in-class case management capabilities, a powerful accounting system and a fully integrated email client in a single synergistic application.

At RPost, we simply can’t afford to make you enter a support queue. Or upcharge for each feature. Or not be the most affordable. Or not continuously innovate so that we can always be the most feature-rich while easy to use. We can’t be anything less than the best e-sign and e-security product with the best people and service to support you.

Obviously, the thing we try hardest at is just to be there for you. To start you out right with new services that are easy to use, work well and have the features you need now (and will need in the future). We will give you the training and attention your team needs from a support staff that makes us proud every day.

Why do we do this? Because we’ve learned over the last 20 years in this business that our customers are counting on us every day. Because we live and breathe security and process optimization. Because we can’t afford to take you for granted. We try harder to ensure your success.

Tradenames are owned by the named company. Service benefit is summary, not intended to be a case study. RPost technology is patented. RMail, RSign, and RPost are trademarks owned by RPost.