Summary of the Webinar
In this Florida Bar educational webinar, Jake Finnell, Vice President at RPost, reviews best practices and tools to optimize lawyers’ work-from-home environment, from video conferencing, virtual receptionists, and billing & accounting systems to e-sign and e-security tools including replacing courier and certified mail with Registered Email services.
Jake Finnell further explains how RMail® email encryption and RSign® e-signatures can become powerful tools for legal firms and lawyers in the new work-from-home environment, explaining the following the topics:
- Email Misconceptions from a legal perspective.
- Legal Proof® of email delivery and email content & attachments with regular email services.
- Intuitive email encryption using RMail® for both senders and recipients.
- Encrypted email direct to the recipient inbox using RMail®.
- Benefits of encrypted email direct delivery to recipient inbox.
- RMail® user interface and features within Microsoft Outlook which includes:
a. Registered Email® – Open Track, Delivery, Content Proof,
b. Email Encryption – Data Privacy, Proof of Compliance, Direct Delivery,
c. TLS Encryption and Password Protected AES 256-bit encrypted PDF Wrapper,
d. Electronic Signatures – Speed Signoff, and Legal Authentication,
e. Large File Transfer – Upto 1 GB file transfers from Outlook, and
f. Email Fraud Alert – Suspicious Reply-To Auto Warning.
Finnell details RMail® features and the benefits of email encryption – sender view and recipient view, Registered Email™ message – recipient view, Registered Email™ message banner importance, and the Registered Receipt™ email and Registered Receipt™ authentication which are used prove email delivery and email content to the recipient and the court.
Finnell explains the differences between Miscrosoft Outlook “Read Receipt” and “RMail® Registered Recepit™ authentication”. He further talks about the importance of meta data scrubbing and how RMail® enables senders to easily do that. He demonstrates RMail® and cleanDocs integrates, and the following: recipient checking, scrubbing meta data, and RMail® Track, Prove, E-Sign and Encrypt features with cleanDocs.