An important trend for companies today is use of web-based messaging and CRM platforms such as Salesforce.com to manage, track and/or secure outbound correspondence. While some of these platforms let you send attached documents with your message, most (including Salesforce.com) do not save copies of attachments in the sent record stored in the web-based system. The only way to maintain proof of content for messages sent on these platforms is to send them using RPost’s Registe [...]

Most law firms, legal professionals, and other professional consultants whose jobs involve heavy use of sensitive documents, understand the risks and potential embarrassment of having excess metadata stored within documents. Metadata contains the identity of those who edited the document, the time and frequency of edits, commentary, the document template and file location, and, in some cases, deleted text. Three of the five industry leading metadata removal software platforms h [...]

Use of Email to Satisfy Mail Delivery Requirements of SEC Disclosure Rules We were recently asked to review the disclosure by mail delivery requirements of US Securities and Exchange Commission (SEC) Rule 14d-4. In summary, RPost’s patented technology is uniquely positioned to serve as an alternative to delivery by postal mail while meeting requirements for these disclosure notices. Please review the legal analyses for further details. Our review of th [...]

Is proof of delivery of Service by Email needed if you have a Certificate of Service for email sent? Considerations with Florida Mandatory Serve by Email Rule. The following is a response to a lawyer question prompted by a recent Florida Bar member benefit email referencing the new Florida mandatory Service by Email Rules of Judicial Administration. [...]

This posting should serve as a reference guide for process servers or lawyers who need to prove service by email. (1) Serve by email (1a) Florida Rules of Judicial Administration now require service of court documents to opposing counsel by email and rely upon the sender to track and prove delivery of said emails, and any attachments, to the intended recipient. The Florida Bar now offers RPost Registered Email™ [...]

RPost has been granted three additional patents (US Patent numbers 8,224,913; 8,209,389 and 8,161,104) which comprehensively cover systems and methods service providers use to track email opening, delivery or failure using server logs and web beacons – technology novel in 1999 when RPost first filed for the patents, but widely used today. Most email service providers and cloud business applications today have begun to differentiate their offerings by providing more analytics [...]

This posting should serve as a reference guide for process servers or lawyers who need to prove service by email. (1) Request permission to serve by email Request permission from the judge to serve court documents sent by RPost Registered Email™ service. Report to the judge that you will use the RPost Registered Email™ service as this method will produce a Registered Receipt™ email record that could be filed in paper form as supporting eviden [...]

This posting may serve as a useful reference to RPost Registered Email™ services compliance with the European Telecommunications Standards Institute (ETSI) Technical Specification (TS) produced by ETSI Technical Committee Electronic Signatures and Infrastructures (ESI) on the multi-part standards documentation covering Registered Electronic Mail (REM); Architecture, Formats, Policies and Profiles. ETSI claims to be officially recognized by the European Union as a European Standards Organiz [...]

In Dr. Ball’s blog, he smartly notes: “Application metadata resides within the file and moves with the file, not changing unless the contents of the file are altered. System metadata resides outside the file and can be altered without impacting the contents of the file. Hashing the fi [...]

Brian Fleming, a commercial broker with Keller Williams found RPost after a client and another broker circumvented his rightful participation in a commercial transaction. Since then, he has used RPost’s Registered Email™ service for all of his important client/broker communications and transactions. “There is [...]