Registered Email Service

The Certified Mail Envelope Was Empty

September 06, 2016 / in Blog, General / by Zafar Khan, RPost CEO

You show up in court with a US Certified Mail “Green Card” delivery receipt, evidence that supposedly proves you delivered a timely notice. The other party simply stands up and says quizzically, “Sure we got the certified letter, but no one in our office could figure out why we were sent an empty envelope!”  And of course, there’s no proof of what was or wasn’t inside the envelope. Did the mail room attendant or administrator forget to insert the letter? Maybe. May [...]

Tips for Staying Cyber Safe on The Road

August 26, 2016 / in Blog, Encryption/Security / by Zafar Khan, RPost CEO

Next week marks the last official week of summer vacation. It is likely also the beginning of your “back to work” business travel. Business travellers should note these specific precautions when conducting business transactions from the road, especially if you are likely to be more focused on the speed of getting things done rather than security. Be vigilant when using public Wi-Fi networks available from airports, hote [...]

Understanding Common Misconceptions About Email Delivery (Part 3)

March 24, 2016 / in Blog, Encryption/Security / by Zafar Khan, RPost CEO

In the final part of our three part series on common misconceptions about email delivery, we’ll discuss a type of system that many attorneys use and believe can prove fact of e-delivery. Some attorneys send (or advise clients to send) disclosure documents using a link-retrieval system. The recipient receives a link to download the document. A record of the delivery of the disclosure document generally would protect the sender in certain future disputes about what risks or tra [...]

RPost 2015: Year in Review

December 30, 2015 / in Blog, General / by Zafar Khan, RPost CEO

The RPost team thanks you, our community of users, customers, partners, shareholders, and advocates, for another exciting year at RPost. Your support enables the RPost team to continue innovating for our customers, and to maintain RPost as the global standard for secure and certified electronic communications. We believe the investments we have made over the course of the year will continue to advance the experience and maximize value for our users and partners in 2016 and beyond. Here are so [...]

If Only Hillary Clinton Knew About RMail

March 18, 2015 / in Blog, Encryption/Security / by Zafar Khan, RPost CEO

The constant challenge for IT professionals and security experts is to balance security and usability. If the most secure system is too complicated or cumbersome to use, people will circumvent it. Once the official or corporate system is circumvented, security has devolved from professional (IT executive) to amateur (end user). Former Secretary of State Hillary Clinton’s use of a personal email system purportedly set up in her house by a colleague is a perfect, high profile e [...]

RPost Services Support Compliance with New FDA Guidelines On 21 CFR Part 11

February 14, 2014 / in Blog, Registered Email™ / by Zafar Khan, RPost CEO

The Food and Drug Administration (FDA) has published guidance for compliance with specific regulations in 21 CFR Part 11. This guidance is intended to describe the FDA’s current thinking regarding the scope and application of part 11 of Title 21 of the Code of Federal Regulations; Electronic Records; Electronic Signatures (21 CFR Part 11). RPost’s Registered Email™ service supports compliance with 21 CFR Part 11 with regard to preserving a time-stamped audit trail and a [...]

Amended Texas Rule Allows Lawyers to Serve Court Documents by Email

January 27, 2014 / in Blog, Registered Email™ / by Zafar Khan, RPost CEO

Lawyers who practice in Texas stand to save a lot of time and money starting this year. As of January 1, 2014, amendments to Texas rules TRCP 21a(a)(2) and TRAP 9.5(b) now permit service of court documents by email. The amended rules allow certain court documents, traditionally served by courier or certified first class postal mail, to be served by email. Examples of documents that can now be served electronically include discovery notices, dispute notices associated with disco [...]

How to Prove Message Delivery & Content from Salesforce.Com (or Any CRM)

November 13, 2013 / in Blog, Registered Email™ / by Zafar Khan, RPost CEO

An important trend for companies today is use of web-based messaging and CRM platforms such as Salesforce.com to manage, track and/or secure outbound correspondence. While some of these platforms let you send attached documents with your message, most (including Salesforce.com) do not save copies of attachments in the sent record stored in the web-based system. The only way to maintain proof of content for messages sent on these platforms is to send them using RPost’s Registe [...]

RPost Now Integrated into 60% of the Leading Metadata Removal Platforms

October 18, 2013 / in Blog, Registered Email™ / by Zafar Khan, RPost CEO

Most law firms, legal professionals, and other professional consultants whose jobs involve heavy use of sensitive documents, understand the risks and potential embarrassment of having excess metadata stored within documents. Metadata contains the identity of those who edited the document, the time and frequency of edits, commentary, the document template and file location, and, in some cases, deleted text. Three of the five industry leading metadata removal software platforms h [...]

Use of Email to Satisfy Mail Delivery Requirements of SEC Disclosure Rules

May 23, 2013 / in Blog, Registered Email™ / by Zafar Khan, RPost CEO

Use of Email to Satisfy Mail Delivery Requirements of SEC Disclosure Rules We were recently asked to review the disclosure by mail delivery requirements of US Securities and Exchange Commission (SEC) Rule 14d-4. In summary, RPost’s patented technology is uniquely positioned to serve as an alternative to delivery by postal mail while meeting requirements for these disclosure notices. Please review the legal analyses for further details. Our review of th [...]